SCPA

SCPA School Lottery

Some Background for those of you that are new to the School Lottery…….

The last couple of years have been very challenging for everyone and with no face-to-face activity, the SCPA has been largely dormant with regard to fund raising. Through various organised events pre-covid, we were consistently raising up to £5000 a year for the school for equipment that enhances our children’s every day learning experience – the laser cutter for the DT department and the boat in the junior school are just two examples.

We also had big plans in 2020 to re-start our charitable fundraising activities as in the past we have raised tens of thousands for Chestnut Tree House and other local causes, but sadly Covid halted our momentum and by the end of 2020 our only fundraising was coming from the School Lottery. It has gone from being a useful secondary source of income, to being our only hope! The lottery is also an excellent way to support the school and help raise funds with very little effort on the part of the subscriber – which can be crucial for the busy parents that want to be involved but can’t always attend events or volunteer time. It is also financially, very easy for the school to benefit - This year a school in Ayelsbury won the prize for raising £20k for a new climbing wall after a specific campaign was supported by the school community, so large scale fund raising is possible if enough people join.

We currently raise between £80 and £110 per month from the lottery ticket sales but we only have 35 families playing 53 tickets. There are approx. 350 children at the school so there is a lot to go at if more parents join!! Since 2016 we have raised £6700 through the lottery - imagine what we could do with every family buying just one ticket a month!!

The benefits of being in the lottery are two-way as the prizes are based on the number of entrants and get better the more of us there are. As well as the grand prize of £25,000, every month the lottery releases non-cash prizes - from B&Q vouchers, to bike vouchers, to electronic goods to fruit and veg box subscriptions. Most of us that have been doing the lottery for a while have several times although Shoreham has yet to see a big cash prize winner – maybe this is our year!

Please do get involved so that through the lottery we can have a positive impact not just on the school but on our wider community – You can register and buy tickets here:

https://www.yourschoollottery.co.uk/lottery/school/shoreham-college

General Meetings

These meetings are held termly to discuss the business of the SCPA. All parents are members of the SCPA and as such are welcome to attend these meetings. The Committee will discuss and vote accordingly on any business requested on the agenda.

AGM Minutes

The purpose of these AGMs is for the Chair to oversee the Treasurer's report for the past year and to tie-up and finish any business. New committee members are then voted on having been previously nominated at an earlier date.

Mrs J Ferguson
Mrs S Keeley
Mrs S Mackley

Mrs K Fung-On
Mrs Mindy Clarke
Mrs Annika Mombauer
Mrs Pauline Main
Mrs Clare Jordan
Mrs Sam Bailey
Mrs Sonia Craft
Mrs Sam Robertson

Chair
Vice Chair
Treasurer
Secretary

Mr A Warner

General Manager

The SCPA Committee

The role of the SCPA is a mixed one. We aim to both support the staff during after school events and/or provide entertainment on a once termly basis for both pupils and parents and hopefully in doing so, boost the SCPA coffers. The money raised is used to provide items such as equipment for the school or for a variety of charities, usually chosen by the pupils.

Essentially, Committee meetings are held once a term to discuss what events we might like to organise; ways of funding these events; volunteer gathering and how to spend money that has been raised. All members of the Committee are parents of children currently attending the school.

For the SCPA to continue successfully assisting the school we need more parent volunteers. Any parent wishing to offer their time (even if only for a single event) please do get in touch with us as we appreciate all the help and ideas we can get. For further information about the SCPA contact us at: This email address is being protected from spambots. You need JavaScript enabled to view it.

Chair

The Chair provides leadership for the committee ensuring all SCPA business is properly debated and agreements reached. The Chair also works closely with the Secretary and Treasurer to ensure that the association is run effectively.

Ensure the Committee fulfils its role in respect of governance of the association
Sign the approved minutes of the last meeting
Set the agenda for meetings in liaison with the Secretary
Agree a date for the next meetings
Ensure agendas are followed and all business is covered
Close meetings and call the meeting to order when it is time
Welcome and involve new members
Be approachable, diplomatic and a friendly advocate of the SCPA
React in a timely manner to all SCPA matters and prepare any required papers by agreed deadlines
Management of individual events
Sourcing and booking outsourced suppliers where required
Work with the Treasurer on budget requirements and spending
Work with the SCPA Committee to formulate a calendar of fundraising events
Develop and manage the events calendar with input and contributions from the SCPA Committee
Liaise with the Headmaster and General Manager of the school
Arrange licenses for events when necessary
Publicity of SCPA activities
Updating business lists for adverts and raffle donations
Updating notice boards
Newsletter
Update SCPA webpage and Facebook page

Mrs J Ferguson – Vice-Chair

Support for SCPA Chair in all above matters

Mrs S Mackley - Secretary

The Secretary deals with all the correspondence that the association receives and helps the Chair ensure that the SCPA is run effectively and efficiently.

Call meetings
Prepare and distribute agendas
Take and distribute minutes including for the website
Ensure that SCPA activities are in accordance with the Shoreham College Parents’ Association Constitution
Liaise with the Headmaster and General Manager of the school
Organise the AGM
Disseminate information quickly
Be approachable, diplomatic and a friendly advocate of the SCPA
React in a timely manner to all SCPA matters and prepare any required papers by agreed deadlines

Mrs S Keeley - Treasurer

The Treasurer manages the bank account and produces all financial papers. They retain the cheque book and arrange for all payments to be authorised as per the SCPA policy. The Treasurer deals with basic banking and record keeping. For events, the Treasurer will need to manage the cash float and to take responsibility for the recording and banking of the event takings.

Ensure the SCPA’s financial policies of approving expenditure are adhered to
Oversee and administer the 100 Club
Maintain accurate financial records
Present a financial update at each meeting
Liaise with the Headmaster and General Manager of the school
Prepare and sign cheques
Reconcile bank statements
Provide and account for cash floats at events
Liaise with the bank
Ensure the insurance is paid
Pay agreed expenses
Prepare annual accounts
Count and bank monies